Personal Assistant

Minimum Requirements

• Grade 12.
• Administrative/Secretarial Post School Qualification.
• At least 3-5 Years’ experience as a Personal Assistant reporting to Senior Management.
• Valid driver’s license with own reliable transport.
• Ability to travel as and when required.
• Ability to work extended hours as and when required.
• Clear criminal record and no pending cases.
• Advanced Excel, MS Word, and PowerPoint proficiency.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work-related stress and work effectively under pressure.
• Ability to work independently.
• Highly motivated and enthusiastic.

KEY PERFORMANCE AREAS:

• Coordination of appointments, diary management, and client engagements.
• Office administration and general Administrative duties.
• Coordination of e-mail, correspondence, and written communication.
• Screening of telephone calls and taking of messages.
• Minute taking at selected meetings and engagements.
• Maintaining strict confidential protocols regarding correspondence and communication.
• Liaising at different levels of the department.
• Consolidate management information and reports.
• Compiling weekly and monthly reports.
• Typing of documents, reports, and preparation of presentations
• Assisting in queries and day-to-day coordination of operational tasks related to area of responsibility.

OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

• Ability to maintain confidentiality and handle office matters with utmost professionalism.
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
• Above average report writing skills.
• Organising skills.
• Initiative skills.
• Time Management skills.
• Attention to detail.
• Team player.
• Self-development and that of others.
• Self-motivated & Independent operator.
• Delivery-orientated and deadline-driven
• Sensitivity to confidential matters is required
• High emotional intelligence (EQ) is required.
• Professional interpersonal communication (written and verbal).
• Able to function in an unstructured environment.
• Build relationships across the business
• Ownership and accountability and decision-making skills.