HR Administration:

Ensure all HR employee filing is done on time – accurately and timely.
Ongoing advice & support on company HR policies, benefits, and procedures to employees and all business units.
Process, verify, and maintain documentation relating to employee activities such as training, grievances, disciplinary hearings, and performance reviews.
Coordinate monthly birthday celebrations.
Responsible for all HR-related administration.
Ensure that all employee records are processed electronically and filed accurately and timely.
Initiate purchase orders and payment requisitions in line with set procedures and ensure correct cost center allocation.
Responsible for the minutes of various HR-related meetings.
Update the HR policy file.
Compile and submit various monthly HR Statistics and Progress reports, including EXCO reports.
Responsible for updating and reporting various organization organograms including MENA monthly.
Responsible for all month-end headcount reporting.
Responsible for ad hoc administrative tasks and assignments in support of regional HR management.

Industrial Relations:

Maintain in-depth knowledge of South African labor and other statutory requirements related to the management of employees, reducing legal risks and ensuring regulatory compliance.
Ensure all employees have updated Job Descriptions on file.
Responsible for handling disciplinary and grievance procedures in line with the company policy and relevant legislation.
Represent HR in disciplinary hearings and take minutes of proceedings.
Compile all relevant documentation to support any labour-related litigation.
Represent the company at conciliations and arbitration at the Motor Industry Bargaining Council.
Develop the monthly Shopsteward / management meeting into a successful vehicle for improved communication.
Act as a point of contact for the employees and managers in the business unit.
Partner with coach and counsel managers and employees on how to manage and resolve country employee relations issues.
Capturing disciplinary and grievance records on VIP.
Responsible for restructuring and integration of the new Drive company.
Responsible for retrenchment consultation and legal compliance.

Employment Equity:

Responsible for full EE/SD compliance.
Arrange and attend EE/SD meetings and prepare minutes.
Responsible for EE statistics and reporting to Dept of Labour by end November of each year.

Training:

Develop and facilitate professional development training sessions based on training needs analyses, career development and succession planning.
Keep training file for MERSETA and BBBEE up to date.
Responsible for SD statistics and on time reporting to MERSETA.
Prepare training registers in advance.
Organise meals for training sessions.
Capture of training on VIP daily.
Update training excel report by 2nd day of each month.
Book external training and ensure that invoices are paid on time.
Capture of annual training needs analysis by using performance assessments in consultation with management and staff to determine training required.
Conduct staff training programs based on organizational and employee needs.
Compile training courses, prepare notes and visual displays from researched information.
Design and drive succession plans for key talent and key positions.
Develop tools and guidelines towards strengthening employee capacity and continuity.

Recruitment:

Manage the talent acquisition process.
Load vacant positions on systems for approval.
Co-ordinate psychometric assessments.
Set up and conduct screening interviews.
Audit onboarding process in line with PERP requirements.
Analyse the skills and competencies required for each particular job and develop job descriptions/specs and ensure that PROs are done for every position to be used in future recruitment initiatives.
Liaise with recruitment agencies regarding vacancies.
Advertise staff vacancies, assess applications, interview candidates, give selection tests and Predictive Index assessments, prepare reports and make recommendations to management about staff appointments.
Develop outcome-based interview questionnaires for all vacant positions.
Organise induction session for new employees with all department heads.
Induct new employees on policies and procedures on the first day of employment.
Introduce new employees to all employees on first day.

BBBEE:

Responsible for full BBBEE compliance.
Ensure BBBEE training files are updated monthly.
Ensure that the entities comply with BBBEE legislation and the Codes of Good Practice.
Monitor and report on progress against transformation and sustainability plans and prepare the organization for the external verification process.
Develop transformation execution plans.
Contribute to the development of an operating model, governance structures, and reporting policies that will drive sustainability goals.

Job requirements:

6- 8 years of relevant Human Resource experience
Proficient & broad understanding of HR systems, processes, and Third Party providers.
Superior interpersonal and communication skills
Solid customer service and relationship management skills
Comprehensive knowledge of employment laws and regulations required
Strong analytical skills
Ability to anticipate needs and solve problems proactively
Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities, and deadlines.
Ability to work independently as well as in a collaborative team environment
Proficiency in MS Word, PowerPoint, and Excel is essential
Strong administration and organizational skills.
Strong Understanding of LRA, BCEA, Skills Development Act, and Employment Equity Act
Project management skills- proven planning, coordination, and implementation ability.
Meticulous attention to detail
Exceptional organizational skills
Ability to work under pressure
Excellent time management
High energy levels

Experience:

6 Years of work experience in a unionized environment – manufacturing, construction, FMCG, or distribution

Education:

HR Officer

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