Administration Clerk

• To order goods and supplies to ensure that maximum/minimum stock levels are maintained.
• To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.
• To order all items through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.
• To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price
• To ensure the timeous and correct completion of all administration in respect of deliveries.
• To complete all documentation and take the necessary action in cases of non-delivery, substandard deliveries or over pricing.
• To ensure that all items are stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor.
• To ensure correct stock rotation and that issues are effected on a first in, first out basis.
• To ensure that all issues are made against requisitions and that no items leave the storeroom without the appropriate documentation or signature.
• To ensure maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access.
• To inform management and follow agreed procedures in the case of spoilage or damage of any item.
• To take stock at prescribed intervals and ensure that all necessary administration is completed without delay.
• To attend meetings or training courses as required
• May be required to assist with any other duties that may be outside scope of responsibility

Skills and Competencies
 

• Interpersonal skills, dealing with various unit staff to resolve differences
• Time Management skills
• Can work under pressure
• Honest and reliable
• Basic accounting knowledge
• Communication and organisational skills
• High level of numeric competency
• Pro-active and positive attitude

Qualifications
 

• Must have a certificate in Finance or any relevant qualification
• Must have knowledge of Finance systems
• 2-4 years relevant experience in an Administrative role
• Catering experience will be added as an advantage