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Accounts Payable Administrator

Western CapeSouth Africa
6 days ago0 Applicants
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  • Ensure that all supporting documentation is attached to invoices received for payment.
  • Ensure invoices have correct authorization and descriptions to facilitate accurate posting in Navision and on-charging of costs to clients.
  • Capture invoices received for payment into Navision and generate payment requisitions.
  • Obtain proof of bank details for all changes to banking details or new Vendors.
  • Upload payments onto the banking system and send for verification and release.
  • Perform cross checks of banking and invoice information on other entity payments prior to release.
  • Match vendor invoices and payments in Navision.
  • Update open item report and add commentary for any long outstanding items.
  • Prepare monthly Vendor reconciliations for approval (ensure reconciliations signed off after review).
  • Ensure that VAT has been allocated appropriately.
  • Assist with updating of the Opex files ensuring that the file balances to Cognos.
  • Completing initial commentary in the Opex files pre review by the Financial Accountant.

CAPEX Creditors And Fixed Asset Administration

  • Ensure all supporting documentation, approval and descriptions are attached to capex invoices.
  • If assets purchased on your behalf, request underlying invoices and purchase orders.
  • For IT assets, request asset serial numbers and locations.
  • Ensure that VAT has been allocated appropriately.
  • Capture assets in the fixed asset register.
  • Issue asset tags where appropriate and agree to those recorded in Navision.
  • Ensure correct accounting of the disposal of assets and assets removed from the fixed asset register.
  • Reconcile the fixed asset register to Navision.

Credit card administration

  • Send credit card statements to card holders weekly and request all supporting documentation.
  • Reconcile credit card statements to slips and post costs into Navision appropriately.
  • Missing slips amounts to payroll for salary deduction or request manager approval.
  • Process new credit card applications on appropriate authorization.
  • Assist with and follow up on credit card queries and cancellations.
  • Daily monitoring of credit card balance and fund where necessary.
  • Escalate credit card queries where appropriate.

Quarterly and annual audits

  • Assist with the preparation of the quarterly and annual audit files.
  • Effectively communicate with auditors to ensure all audit queries are adequately resolved.

Team Work

  • Effectively work as a team will all team members
  • Act independently as primary backup to fellow creditors controller during periods of absences
  • Effectively communicate to manager and team members to ensure key deliverables are met on time and potential problems escalated.
  • Openly communicate with managers and team members effectively to ensure that all key deliverables are met timeously and accurately;
  • Communicates clearly and effectively at all levels; both internally and externally;
  • Effectively feeds information to required members of the team to ensure all important updates are shared appropriately;
  • Manages others expectations appropriately and proactively communicates any potential problems.
  • Bi-annual setting of objectives.

Other Ad Hoc Duties

  • Draft process notes detailing how and why monthly tasks are performed to ensure business continuity.
  • Archive all financial information.
  • Assistance with testing of processes before implementation on Navision.
  • Other ad hoc duties as may be required from time to time

Essential Criteria

  • Bookkeeping / Accounting qualification.
  • Minimum 12 months experience in a Banking, Financial or E-Commerce environment.
  • Demonstrates consistent behavior aligned to the Organizational Culture.

Desirable Criteria

  • MS Office – Excel, Word, Access, Outlook.
  • Experience with Accounting software.

Person Specifications

  • Accountability And Execution
  • Business Acumen
  • Interpersonal Skills
  • Priority Setting
  • Communication
  • Initiative
  • Effectiveness & Delivery
  • Team Orientation
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About the company
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We are a global technology and e-commerce leader, offering employees valuable international experience in the world of online gambling and advanced systems.

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